Event planning can be stressful, with one challenge being rental equipment for your event. With so many factors in play, you can sometimes forget the essential tips that make event rental a little easier. This article will give several tips to make event planning much more manageable.

Rent 3-4 Months in Advance

Reserving a rental is common knowledge, as you don’t want to rent last minute only to find a limited stock. However, renting too far in advance is possible, especially if the event is not set in stone yet. Our ballpark recommendation is 3-4 months in advance. This gives you enough time to plan while being close to the date. Of course, you can adjust this time depending on how much equipment you need and if your event takes place during peak times, which tend to be May thru October.

Decide What Fits Into Your Budget

You have a budget, and by renting early, you can get a quote and decide what equipment you need, which is a maybe, and which is unnecessary. Many companies will cut you a deal depending on how long you need the equipment, and they’ll consider your renting experience. If something is out of your budget, see if the company has a more affordable alternative, or try negotiating the price.

Know What You Need to Rent

Regarding event furniture rental, having an idea of what you need is essential.

For example, if you wish to rent chairs, consider the event. Renting padded, folding chairs can be excellent for a long meeting. Meanwhile, something more formal may require you to rent Chiavari chairs. If you’re hosting a Renaissance fair, you can rent throne chairs. For a more casual, laid-back event, you can rent loveseat couches for everyone.

In addition, you need to know how much event space you have. For example, if you rent an event tent, don’t rent one that is too big or small for your area. Have a good idea about the event’s size and how many people you expect.

Don’t Be Afraid to Ask the Experts for Decor Advice

Many rental companies offer event decorations, which can help if you need to decorate your event. Chances are, you have a theme in mind. For example, if you’re planning a birthday party for your daughter’s sweet 16, you may decorate everything with vibrant colors. However, knowing precisely what you want can sometimes be challenging.

A good event rental company will advise you on what works and doesn’t for your event.

We Can Help

Journey Event Center serves south Florida, which includes Palm Beach County and Broward County areas. We offer many event rentals, including throne chair rentals, and loveseat rentals. If you have an event that needs equipment, contact us. We can provide you with a free quote and help you if you’re unsure which equipment works best for your event.